Pine Mountain Club, CA (Monday, July 10, 2017 at 7 a.m.)—The job description for a new PMCPOA General Manager is now online. Members of the Pine Mountain community have asked for an opportunity to review the criteria, and to propose some adjustments. The next meeting of the board of directors begins at 9:30 a.m. with a call to the members and election of board officers. The business meeting follows. Here is the manager’s job description as published on the PMCPOA website:
PINE MOUNTAIN PROPERTY OWNERS’ ASSOCIATION
General Manager / COO
Exempt – D.O.E.
Pine Mountain Club, CA 93222
The general manager acting under the direction of the Board of Directors manages the homeowner association utilizing analytical ability, judgment, and decision making. The general manager must have a comprehensive knowledge of management practices, accounting procedures, personnel practices, Association CC&Rs and Bylaws, inventory and procurement, contract relations, association maintenance, and safety practices.
Essential Duties and Responsibilities:
• Direct personnel to attain the goals of the Association as established by the board ofdirectors.
• Draft correspondence in response to policies of the Board of Directors and other correspondence as it pertains to the Homeowner Association.
• Direct and organize all office operations.
• Direct the work efforts and schedules for all office personnel.
• Ensure that insurance coverage for the Association is adequate, as stated in their governing documents and review insurance coverage as necessary.
• Establish relationship and maintain contact with the Association’s general counsel, under the direction and guidelines established by the Board of Directors.
• Review and approve employee payroll monthly. Ensure personnel files are maintained for all employees.
• In conjunction with the Board of Directors, Finance & Budget Committee and Department staff assist with the creation of the Association’s annual operating and reserve budgets.
• Analyze and research probable operating and reserve increase or decreases in the Association’s annual budget in specific expense and income items.
• Provide the board of directors with written justifications of budgetary increases or decreases to the Association’s annual operating and reserve budgets.
• Provide the board of directors with data on budgetary trends and compare the same with standard budget trends observed historically in the Association’s annual budget.
• Review and monitor all Association budget accounts throughout the year, to identify and adjust for variances and seasonal changes.
• Ensure proper accounting and reconciliation for work and change orders.
• Prepare and maintain a vendor list for expenditures of over $1,800.
• Under the direction of the board of directors and assistance of the maintenance operations manager, draft specifications for Requests for Proposal.
• Review and monitor Request for Proposal requirements for review and approval by the board of directors.
•As directed by the board of directors, provide the Association’s general counsel with draft bid proposals for review and approval before presentation to the board ofdirectors.
• Accept contracts per specificationsupon approval from the board of directors.
•Review and verify the Association’s monthly financial statements.
• Review and approve Association checks for payment of Association invoices andensure that the appropriate budget line itemis utilized when the invoice is processed for payment.
•Provide recommendations to the Association’s board of directors regarding effectiveuse of financial resources and prioritizing expenditures on a monthly, quarterly andannual basis.
• Monitor delinquent Association Memberaccounts and ensure that the assessment collection process as indicated in the Association’s governing documents is adhered to.
• Monitor the receipt of all monetary payments made to the Asso
ciation for use andpurchase of amenity and access items, i.e., key fobs.
•Ensure that monthly financial statements are received from the Association’s financial manager in a timely manner, for review by
the Association’s Treasurer and Finance Committee.
• Review, plan and schedule monthly, bi-monthly, quarterly and annual maintenance for the Association common areas and amenities
• In conjunction with the Association’s maintenance operations manager, assess the overall condition of Association property
and amenities, gather observations and data in written form and provide recommendations to the board of directors on a course of
action to address the issue.
• In conjunction with the Association’s maintenance supervisor,
confer with vendors and contractors to address and resolve issues
related to the completion of contracted projects. Advise the board of directors of vendor/contractor issues, provide recommendations and follow the board’s guidelines for resolution.
• In conjunction with the Association’s maintenance supervisor, inspect and investigate possible unsafe vendor/contractor practices and conditions and resolve as needed, or recommend appropriate course of action to the Board of Directors.
•Responsible for all hiring needs including Association office personnel. Ensure all hiring is completed in accordance with the applicable policies and procedures.
•Ensure training is conducted for all new and existing Association employees.
•Terminate Association employees when needed,in accordance with applicable laws, policies and procedures.
•Conduct position and wage research for office positions, in order to ensure wages, hours and working conditions are comparable with the current employment market.
•Ensure that guidance and job development for Association employees on work practices, performance and policies/procedures are carried out.
•Ensure annual performance appraisals for Association employees and recommendations on salary actions are completed timely.
Knowledge, Skills and Experience
•Minimum of 5-10 years in the industry, managing property owners’ associations, city government, or related experience; Common interest development experience desired.
•Effectively coordinate multiple projects, use time management skills and exercise independent judgment.
•Intermediate mathematics and very good written and oral communication skills.
•Strong internal/external customer relation skills required to communicate effectively with all levels of management, employees, homeowners, and other stakeholders.
•Work with confidential/sensitive information and use diplomacy in communicating such information.
•10 years supervisory experience; effect ive in motivating and building strong teams
•Effective project management and follow up skills.
•Professional image or business image per policy, and personal etiquette.
•Organizational, planning, project management, time management, and problem-solving skills
•Effectively and efficiently handle shifting priorities and deadlines.
• Meet scheduling and attendance requirements per policy and the position.
• Bachelor’s degree or equivalent required.
•CCAM® designation or CMCA® and AMS® designations.
EQUAL OPPORTUNITY EMPLOYER
It is policy to maintain equal opportunities for all employees. PMCPOA does not unlawfully discriminate on the basis of race, color, religion, sex, national origin ancestry, disability, sexual orientation, Vietnam era Veteran status, marital status, or age. This policy applies to all areas of employment including recruitment, hiring, training, promotion, compensations, benefits, and social and
EMPLOYMENT AT WILL
California is an ‘at will’ employment state,
meaning that an employer or employee may
terminate the employment relationship at any time.
Pine Mountain Club Property Owners Association Inc.
How to Apply:
State GM Career in
the Subject line
For More information call 661-242-3788 Ext 209
This is part of the July 7, 2017 online edition of The Mountain Enterprise.
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