(Please note: The original Grand Jury’s report labeled its Background/Facts section as A, B, C, D, E. Its Findings are labeled F1 through F20 and its Recommendations are labeled R1 through R13. The Microsoft Word document, however, does not copy to the web page with these labels intact. We apologize for the inconvenience.)
Kern County Grand Jury May 29, 2013 report on:
SOUTH KERN CEMETERY DISTRICT
PURPOSE OF INQUIRY:
The Special Districts Committee (Committee) of the 2012-2013 Kern County Grand Jury reviewed the South Kern Cemetery District (District) operation and management pursuant to California Penal Code §933.5.
PROCESS:
The Committee interviewed the Board of Trustees and District Manager, reviewed the Board Minutes and Agendas and the Policy and Procedures Manual dated April 2010. The Committee also visited the Cemetery to view the diesel spill area and the status of the remediation effort in January 2013 and attended the Board Meeting in March 2013.
BACKGROUND/FACTS:
- A Board of Supervisors (BOS) Resolution established the Arvin Public Cemetery District on August 26, 1957. On July 11, 1995, the BOS changed the name of the District to South Kern Cemetery District. The District is governed and managed by Resolution 2010-173 adopted by the BOS on September 14, 2010.
- A five member Board of Trustees (Board) is appointed by the BOS District 5 for a staggered term of four years. One Board Member is currently awaiting re-appointment after expiration of term.
- The District is located at 15543 South Vineland Road. Bakersfield, CA 93307 about seven miles West of the City of Arvin. The District covers approximately 450 square miles extending South to Frazier Park, North to Panama Lane, West to Wible Road and East to Stallion Springs. The first interment was in 1960.
- The Board Members must live within District boundaries. The Board Members must complete Ethics Training approved by the Fair Political Practices Commission and Attorney General and each member is required to complete the training every two years. Each Board Member must fill out a Form 700 each year.
- The Board Meetings are held at 5:30 pm at the Arvin Branch of the Kern County Library, located at 201 Campus Drive, on the third Tuesday of each month. The Board Members do not receive benefits or stipend for service but are compensated for travel and business expenses related to duties.
FINDINGS:
- On April 22, 2013, the fifth Board Member was appointed by the Board of Supervisors Fifth District to fill the previous vacancy. The Board Member with the expired term has not been reappointed but continues to serve as Board President.
- A diesel fuel spill of approximately 300 gallons occurred on December 17, 2012, as a result of a maintenance yard theft. The spill was not immediately reported to the California Emergency Management Agency (Cal EMA). The State requires significant releases of a hazardous material be reported immediately by the responsible person to the Cal EMA State Warning Center. Cal EMA makes further notifications to Federal and State Agencies. The contaminated soil was left onsite and not properly remediated until after January 29, 2013. The reported cost of all items lost or stolen was approximately $6,100 including the diesel fuel.
- On December 26, 2012, an emergency meeting of the Board was arranged to address a backhoe replacement issue. The District Manager (DM) did not notify the Board during the meeting a burglary had occurred and the gate hours were changed. The Board was notified of the burglary at the January 2013 meeting.
- On January 24, 2013, an employee reported the fuel spill to Cal EMA. After reporting the incident another employee stated the DM has created a hostile work environment for the employee. A third party witnessed the harassment.
- On January 29, 2013, the Committee observed the spill site at the maintenance yard of the District. The contaminated soil was still on site and had not been removed.
- The alarm company for the District called a former Board Member when the burglary occurred. The former Board Member responded and secured the location.
- All employees are hired “at will” with no contracts. Several of the employees are related to other employees (blood relationship, spouse, siblings, etc). The ex-spouse and daughter of the DM have worked for the District in the past without Board knowledge or approval.
- The DM took the laptop computer home while on leave. The computer was later returned and the DM refused to give the passwords to the protected programs to employees that needed to access information on the laptop.
- On December 24, 2012, a friend/family member of a person interred at the cemetery found the gates to the cemetery were closed and locked prior to the posted time of closing. No signage explained the change in hours for the cemetery. New signage is now in place giving winter and summer hours.
- Without District Board approval the DM purchased and installed barbed wire fencing after the burglary. The Board had requested bids for the fencing be approved prior to installation. The Board is seeking reimbursement for the fencing from the DM.
- The District Policy and Procedures Manual requires items costing less than $1,000 may be purchased at the discretion of the DM. Two bids are required for items costing more than $1,000 and less than $5,000. The fencing costs $3,255.
- During the holidays gift cards for employees were purchased by the DM with District money without Board approval. The Board is seeking reimbursement for the gift cards from the DM.
- The DM used a District pickup truck as transportation to and from the District and home. When the DM was asked about the mileage log for the vehicle the DM said no logs existed. The mileage logs were later located.
- The DM logged more than 4,600 miles from late July 2011 until December 31, 2011, and more than 10,200 miles from January to December 2012. The DM regularly purchased fuel for the vehicle on the District account.
- During the investigation it was discovered that the DM had sold the same burial plot to two different families.
- The DM has taken an extended leave of absence and the Head Groundskeeper is acting as Interim DM and was not cross-trained by the DM for the position.
- The District does not have a time clock for the District to keep accurate records of employee work schedule and accrued time (vacation, compensation, sick leave).
- One previous Board Trustee sold land adjacent to the Cemetery to the District. The District currently leases three acres of land for crop cultivation to a family member of the previous Board Trustee.
- Requests for information from the District by members of the public were met with resistance and delays by the DM.
- The District’s March 2013 Board Meeting was started without a flag salute. The Board Members sat around a square configured table with some not facing the audience. At the April 2013 Board Meeting the Trustees voted to be compensated for service.
COMMENTS:
The Committee thanks the District for the cooperation and assistance in providing information for preparation of the report. The Cemetery grounds appear well maintained.
RECOMMENDATIONS:
- The Kern County Supervisor of the Fifth District should immediately reappoint the District Board Member with the expired term.
- The District should consider installing video surveillance of the maintenance yard.
- The District shall provide impervious secondary containment for the diesel fuel tank that would contain at least 50% of the contents of the tank.
- The alarm company contact information should be updated to notify the most current District Manager.
- The District should review the duties and responsibilities of the DM and revise the Policies and Procedures Manual accordingly.
- The current grievance procedure in the Policies and Procedures Manual should be updated to include grievance against the DM and Board.
- All District motor vehicles should have visible decals identifying the vehicle as District equipment.
- The DM should indicate the reason for each vehicle trip on the mileage log.
- The District should develop a failsafe procedure to avoid duplicate sale of burial plots.
- The Board should hire a temporary replacement for the Head Groundskeeper to assist during the lengthy absence of the current DM. The Head Groundskeeper is currently working both positions.
- The District should purchase a time clock to keep accurate timekeeping records of employees. The District should also keep accurate records of sick leave, compensatory time and vacation accruals for each employee. The information should be readily accessible to the individual employee.
- The lease agreement between the former Trustee family member and the District should be signed and approved by the Board.
- The Board should arrange the Board Member seating at meetings to face the audience. A Pledge of Allegiance should be recited at the start of all meetings.
NOTES:
The South Kern Cemetery District should post a copy of this report where it will be available for public review.
Persons wishing to receive an email notification of newly released reports may sign up at HREF= , and click on: Sign up for early releases.
Present and past Kern County Grand Jury Final Reports and Responses can be accessed on the Kern County Grand Jury website: www.co.kern.ca.us/grandjury.
RESPONSE REQUIRED WITHIN 90 DAYS TO:
PRESIDING JUDGE
KERN COUNTY SUPERIOR COURT
1415 TRUXTUN AVENUE, 2ND FLOOR
BAKERSFIELD, CA 93301
cc: FOREMAN
KERN COUNTY GRAND JURY
1415 TRUXTUN AVENUE, SUITE 600
BAKERSFIELD, CA 93301
=================================================
30th ANNUAL
MEMORIAL DAY OBSERVANCE
MONDAY MAY 27th, 2013
SOUTH KERN CEMETERY DISTRICT
15543 S. Vineland Rd.
Bakersfield, Ca., 93307
(661) 845-2540
9:30 AM
(Prayer by Pastor Graham Bell)
Raising of the flag in honor of
DAVID L. BORUNDA JR.
(NAVY VETERAN)
CEREMONIES START AT 10:00 AM
MASTER OF CEREMONIES…………………………………….. LARRY HALLUM
INVOCATION………………………………………PASTOR MICHAEL MENDOZA
Calvary Chapel Church – Arvin
COLOR GUARD…….(POSTING OF THE COLORS)…..ARVIN HIGH JROTC
NATIONAL ANTHEM…………………………ARVIN HIGH SCHOOL/ALUMNI BAND
PLEDGE OF ALLEGIANCE……………………..……………. ARVIN HIGH JROTC
ACKNOWLEDGEMENTS…………………………………. STEPHEN SCHREPFER
(Cemetery Grounds Foreman)
KEYNOTE SPEAKER…………………..…………………….. JAMES WHITEHEAD
Maj. Gen. USAF (Retired)
CLOSING REMARKS…………………………………… SGT/E5 LARRY HALLUM
VFW Post 8809; U.S. Army, Vietnam
BENEDICTION……………………………………..PASTOR MICHAEL MENDOZA
U.S. Marine Corps., Corporal E4/Vietnam
RIFLE SALUTE……………………………………..…………….. ARVIN HIGH JROTC
TAPS……………………………………………………..ARVIN HIGH ALUMNI BAND
RETIRE COLORS……………………………………………….… ARVIN HIGH JROTC
ARVIN HIGH SCHOOL/ALUMNI BAND
** Musical Selections **
REFRESHMENTS WILL BE SERVED
FOLLOWING THE PROGRAM
BY BEAR COUNTRY GIRL SCOUTS
===================================================
SPECIAL MEETING OF THE BOARD OF TRUSTEES:
South Kern Cemetery District
TUESDAY FEBRUARY 26TH, 2013
5:30 P. M. AT
ARVIN PUBLIC LIBRARY
201 CAMPUS DR., ARVIN, CA 93203
AGENDA
1) Call to order
2) Continuance of Regular Board Meeting held Tuesday, February 19th, 2013
a. Administrative Reports
b. Manager’s Update – Informational Only
• Columbarium Update
• Relocation of Memorial Brick Wall
c. Old Business
• Morgan Stanley Authorized Persons form completion
• Election for Board positions
• Distribution of Job Duties of all employees of District as requested by Board
• CAPC Annual Conference registration deadlines
d. New Business
• Welcome new Board member (s)
• Sonitrol Quote for security cameras
• Engagement letter from Robert T Dennis for 2012 Audit
3) Approval of Voucher # 104 for Petty Cash
4) Update on Backhoe Options
5) Closed Session – None
6) Audience Comments – 2 minutes each
7) Adjourn Special Meeting
POSTED BY: _________________________ DATE ___________________
Next Regular Monthly Meeting, Tuesday March 19th, 2013
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
In compliance with section #54956 of the Ralph M. Brown Act
SOUTH KERN CEMETERY DISTRICT/ARVIN
REGULAR MONTHLY MEETING
OF THE BOARD OF TRUSTEES
TUESDAY, FEBRUARY 19 TH, 2013
5:30 PM AT ARVIN PUBLIC LIBRARY
201 CAMPUS DRIVE
ARVIN, CA. 93203
AGENDA
1) CALL TO ORDER
2) AUDIENCE COMMENTS – 2 minutes each
3) APPROVAL OF MINUTES – REGULAR MEETING
The approval of the minutes of a Regular monthly meeting held Tuesday, January 22nd, 2013.
4) APPROVAL OF BILLS
The approval of voucher registrar’s #90 & #95- 102; submitted for payment from General Fund for month of January, 2013.
5) ADMINISTRATIVE REPORTS
6) MANAGER’S UPDATE – Informational Only
Relocation of Memorial Brick Wall
Columbarium update
Correspondence received from public
7) OLD BUSINESS
• Morgan Stanley Authorized Persons form completion
• Election for Board positions
8) NEW BUSINESS:
• Welcome new Board members
• Engagement Letter from Robert T Dennis for 2012 Audit.
• CAPC Annual Conference
• Sonitrol quote for security cameras
• Distribution of Job Duties of all employees of District as requested by Board
9) CLOSED SESSION: NONE
10) AUDIENCE COMMENTS – 2 MINUTES EACH
11) BOARD COMMENTS OR FUTURE AGENDA ITEMS
12) ADJOURN
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
NEXT REGULAR MEETING: TUESDAY MARCH 19TH, 2013 @ 5:30 PM
POSTED BY: ___________________________DATE____________
SOUTH KERN CEMETERY DISTRICT/ARVIN
REGULAR MONTHLY MEETING
OF THE BOARD OF TRUSTEES
TUESDAY, JANUARY 22nd, 2013
5:30 PM AT ARVIN PUBLIC LIBRARY
201 CAMPUS DRIVE
ARVIN, CA. 93203
AGENDA
MEETING DATE CHANGED FROM NORMALLY SCHEDULED 3RD TUESDAY OF THE MONTH (1/15/13) DUE TO CYNTHIA NICHOLSON-THOME NOT BEING ABLE TO ATTEND.
1) CALL TO ORDER
2) AUDIENCE COMMENTS – 2 minutes each
3) APPROVAL OF MINUTES – REGULAR MEETING
The approval of the minutes of a Regular monthly meeting held Tuesday, November 15th, 2012 and a Special Meeting held Tuesday, December, 26th 2012.
4) APPROVAL OF BILLS
The approval of voucher registrar’s #87; #88; #90; #91; # 93.2; #94; submitted for payment from General Fund for month of November and December, 2012.
5) ADMINISTRATIVE REPORTS
• Financial Reports
6) OLD BUSINESS
• Status of Columbarium
• Update on JCB Backhoe and Backhoe options
• Mike Walston with Hertz Equipment Rentals
7) NEW BUSINESS:
• Recommendation to change District Front Gate hours to 6:00 am -6:00 pm or Sunrise – Sunset
• Theft on December 17, 2012
8) CLOSED SESSION: * Personnel update
* Pending Litigation
9) AUDIENCE COMMENTS – 2 MINUTES EACH
10) BOARD COMMENTS OR FUTURE AGENDA ITEMS
11) ADJOURN
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
NEXT REGULAR MEETING: TUESDAY FEBRUARY 19TH, 2013 @ 5:30 PM
POSTED BY: ___________________________DATE____________
====================================================================
SOUTH KERN CEMETERY DISTRICT/ARVIN
REGULAR MONTHLY MEETING
OF THE BOARD OF TRUSTEES
TUESDAY, DECEMBER 18TH, 2012
5:30 PM AT ARVIN PUBLIC LIBRARY
201 CAMPUS DRIVE
ARVIN, CA. 93203
AGENDA
1) CALL TO ORDER
2) AUDIENCE COMMENTS – 2 minutes each
3) APPROVAL OF MINUTES – REGULAR MEETING
The approval of the minutes of a Regular monthly meeting held Tuesday, November 20th, 2012.
4) APPROVAL OF BILLS
The approval of voucher registrar’s #87; #88 ; #90; #91 submitted for payment from General Fund for month of November, 2012.
5) ADMINISTRATIVE REPORTS
• Financial Reports
6) OLD BUSINESS
• Status on Columbarium w/ pictures
• Update on JCB Backhoe
• Small recognition for Faye
7) NEW BUSINESS:
8) CLOSED SESSION: None
9) AUDIENCE COMMENTS – 2 MINUTES EACH
10) BOARD COMMENTS OR FUTURE AGENDA ITEMS
11) ADJOURN
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
NEXT REGULAR MEETING: TUESDAY JANUARY 15TH, 2013 @ 5:30 PM
POSTED BY: ___________________________DATE____________
===========================================================
SOUTH KERN CEMETERY DISTRICT/ARVIN
REGULAR MONTHLY MEETING
OF THE BOARD OF TRUSTEES
TUESDAY, NOVEMBER 20TH, 2012
5:30 PM AT ARVIN PUBLIC LIBRARY
201 CAMPUS DRIVE
ARVIN, CA. 93203
AGENDA
1) CALL TO ORDER
2) AUDIENCE COMMENTS – 2 minutes each
3) APPROVAL OF MINUTES – REGULAR MEETING
The approval of the minutes of a Regular monthly meeting held Tuesday, October 16th, 2012.
4) APPROVAL OF BILLS
The approval of voucher registrar’s #84 – # 86 & # 89 submitted for payment from General Fund for month of October, 2012.
5) ADMINISTRATIVE REPORTS
ï‚· Financial Reports
6) OLD BUSINESS
ï‚· Farrell Neeley to present plans for the widening of the doors of the District’s public restroom.
ï‚· Status of sign for flower removal days.
ï‚· Status of water volume test done on water tank.
ï‚· Distribute copy of letter of apology sent to the Davis family
7) NEW BUSINESS:
ï‚· Review and approve resolution on policy regarding Memorial markers, Benches and Trees.
ï‚· Recap of CAPC Training seminar attended by manager
ï‚· Review and revise District bylaws and policy on visits from Grand Jury and other correspondence received by District.
8) CLOSED SESSION: None
9) AUDIENCE COMMENTS – 2 MINUTES EACH
10) BOARD COMMENTS OR FUTURE AGENDA ITEMS
11) ADJOURN
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
NEXT REGULAR MEETING: TUESDAY DECEMBER 18TH, 2012 @ 5:30 PM
POSTED BY: ___________________________DATE____________
====================================================
SOUTH KERN CEMETERY DISTRICT/ARVIN
REGULAR MONTHLY MEETING
OF THE BOARD OF TRUSTEES
TUESDAY, OCTOBER 16TH, 2012
5:30 PM AT ARVIN PUBLIC LIBRARY
201 CAMPUS DRIVE
ARVIN, CA. 93203
AGENDA
1) CALL TO ORDER
2) AUDIENCE COMMENTS – 2 minutes each
3) APPROVAL OF MINUTES – REGULAR MEETING & SPECILA MEETING
The approval of the minutes of a Regular monthly meeting held Tuesday, September 11th, 2012 and a Special Meeting held Tuesday, September 25th, 2012.
4) APPROVAL OF BILLS
The approval of voucher registrar’s #78 – #82, submitted for payment from General Fund for month of September, 2012.
5) ADMINISTRATIVE REPORTS
• Financial Reports
6) OLD BUSINESS
• Board motion on response to Grand Jury visit in April, 2012.
• Manager to present revised quotes on columbarium project.
• Consider and Approve retaining Hunt & Jepson, L.L.P. as district’s county counsel.
7) NEW BUSINESS:
• Review and revise District’s policy regarding benches.
• Recommendation regarding brick wall near public bathrooms.
8) CLOSED SESSION: None
9) AUDIENCE COMMENTS – 2 MINUTES EACH
10) BOARD COMMENTS OR FUTURE AGENDA ITEMS
11) ADJOURN
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
NEXT REGULAR MEETING: TUESDAY NOVEMBER 20TH, 2012 @ 5:30 PM
POSTED BY: ___________________________DATE____________
====================================================================
SPECIAL MEETING:
THE BOARD OF TRUSTEES TUESDAY
SEPTEMBER 25TH, 2012
5:30 P. M. AT ARVIN PUBLIC LIBRARY
201 CAMPUS DRIVE
ARVIN, CA 93203
AGENDA
1) Call to order
2) Additional review of quotations received for Columbarium project
6) Closed Session – None
7) Adjourn Special Meeting
Next Regular Monthly Meeting October 16th, 2012
POSTED BY: _________________________ DATE ___________________
==========================================================================
SOUTH KERN CEMETERY DISTRICT/ARVIN
REGULAR MONTHLY MEETING
OF THE BOARD OF TRUSTEES
TUESDAY, AUGUST 21ST, 2012
5:30 PM AT ARVIN PUBLIC LIBRARY
201 CAMPUS DRIVE
ARVIN, CA. 93203
AGENDA
Trustees meeting on cemetery grounds at 4:45 pm for site visit for consideration of possible locations for cremation columbarium. Regular Board Meeting to resume at 5:30 pm at the Arvin Public Library.
1) CALL TO ORDER
2) AUDIENCE COMMENTS – 2 minutes each
3) APPROVAL OF MINUTES – REGULAR MEETING
The approval of the minutes of a Regular monthly meeting held Tuesday, July 17th, 2012
4) APPROVAL OF BILLS
The approval of voucher registrar’s #70 – #73 submitted for payment from General Fund for month of July, 2012.
5) ADMINISTRATIVE REPORTS
• Financial Reports
Report of number of burials from 7/17/12 – 8/17/12
• Signatures on Resolution for accounts payable handling
6) OLD BUSINESS
• Discussion on site visit of cemetery to discuss ideas for Columbarium
• Update on status of response to Grand Jury Visit
• Drawings of niche project to be presented with revision included
• Update on water tank
7) NEW BUSINESS: None
8) CLOSED SESSION: None
9) AUDIENCE COMMENTS – 2 MINUTES EACH
10) BOARD COMMENTS OR FUTURE AGENDA ITEMS
11) ADJOURN
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
NEXT REGULAR MEETING: TUESDAY SEPTEMBER 17, 2012 @ 5:30 PM
SOUTH KERN CEMETERY DISTRICT/ARVIN
REGULAR MONTHLY MEETING
OF THE BOARD OF TRUSTEES
201 CAMPUS DRIVE
ARVIN, CA. 93203
TUESDAY, JULY 17TH, 2012
5:30 PM AT ARVIN PUBLIC LIBRARY
AGENDA
1) CALL TO ORDER
2) AUDIENCE COMMENTS – 2 minutes each
3) APPROVAL OF MINUTES – REGULAR MEETING
The approval of the minutes of a Regular monthly meeting held Tuesday, June 19th 2012 and of a Special Meeting held Tuesday, July 10th, 2012.
4) APPROVAL OF BILLS
The approval of voucher registrar’s #64 – #69 submitted for payment from General Fund for month of June, 2012.
5) ADMINISTRATIVE REPORTS
ï‚· Financial Reports
ï‚· Report out on entry on Morgan Stanley Report
6) OLD BUSINESS
ï‚· Review/Approval of Final Budget
ï‚· Re-visit Accounts Payable handling
ï‚· Distribute Final Price List
ï‚· Drawings of niche project to be presented with revision included
7) NEW BUSINESS:
ï‚· Member of community that has loved one buried here wants to see the day we remove flowers being posted in a prominent place
ï‚· Trade of Toro mower for 1 walk behind string trimmer, 1 hand held weed eater and 1 long pole saw/trimmer. Trade in value of $1,350.00 to Kern River Power Equipment.
ï‚· Voting and Appointment of new president of the Board
ï‚· Exchange or modify of budget item for columbarium for new water tank. Estimates to be provided.
8) CLOSED SESSION: None
9) AUDIENCE COMMENTS – 2 MINUTES EACH
10) BOARD COMMENTS OR FUTURE AGENDA ITEMS
11) ADJOURN
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
NEXT REGULAR MEETING: TUESDAY AUGUST 21, 2012 @ 5:30 PM
POSTED BY: ___________________________DATE____________
SOUTH KERN CEMETERY DISTRICT/ARVIN
REGULAR MONTHLY MEETING
OF THE BOARD OF TRUSTEES
TUESDAY, JUNE 19TH, 2012
5:30 PM AT ARVIN PUBLIC LIBRARY
201 CAMPUS DRIVE
ARVIN, CA. 93203
AGENDA
1) CALL TO ORDER
2) AUDIENCE COMMENTS – 5 minutes each
3) APPROVAL OF MINUTES – REGULAR MEETING
The approval of the minutes of a Regular monthly meeting held Tuesday, May 15th, 2012.
4) APPROVAL OF BILLS
The approval of voucher registrar’s # 58 – 63 submitted for payment from General Fund for month of May, 2012.
5) ADMINISTRATIVE REPORTS
ï‚· Financial Reports
6) OLD BUSINESS
ï‚· Equipment Recommends
7) NEW BUSINESS:
ï‚· Vacancy on Board effective 7/1/12
ï‚· Dan Berry with Golden State Risk Management
ï‚· Preliminary Budget
ï‚· Present for approval Heat Stress Policy, previously on May Agenda
ï‚· Present ideas and offer from Jim Hicks to start Niche Wall
ï‚· Recommendation to change both occurrences of audience comments to 2 minutes each for meeting efficiency
8) CLOSED SESSION: Performance Evaluations
9) AUDIENCE COMMENTS – 5 MINUTES EACH
10) BOARD COMMENTS OR FUTURE AGENDA ITEMS
11) ADJOURN
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
NEXT REGULAR MEETING: TUESDAY JULY 17, 2012 @ 5:30 PM
POSTED BY: ___________________________DATE____________
——————————————————————————
SOUTH KERN CEMETERY DISTRICT/ARVIN
REGULAR MONTHLY MEETING
OF THE BOARD OF TRUSTEES
TUESDAY, MAY 15, 2012
5:30 PM AT ARVIN PUBLIC LIBRARY
201 CAMPUS DRIVE
ARVIN, CA. 93203
AGENDA
1) CALL TO ORDER
2) AUDIENCE COMMENTS – 5 minutes each
3) APPROVAL OF MINUTES – REGULAR MEETING
The approval of the minutes of a Regular monthly meeting held Tuesday, April 17, 2012.
4) APPROVAL OF BILLS
The approval of voucher registrar’s # 52 – # 57 submitted for payment from General Fund for month of April, 2012.
5) ADMINISTRATIVE REPORTS
• Financial Reports
6) OLD BUSINESS
• Audit Reporting 2006-2011
• Repair and Replacement of Lowering Device
• Final decision on accepting proposal from Daryl Christensen with Information Technology on computer maintenance program.
• Response from county counsel on Trustee Acknowledgment of Responsibilities of Endowment Care and/or Special Care Trust Funds”
7) NEW BUSINESS:
• Farrell Neeley to discuss Business & Professions Code, and California Probate Code.
• Present for approval Heat Stress Policy
8) CLOSED SESSION:
9) AUDIENCE COMMENTS – 5 MINUTES EACH
10) BOARD COMMENTS OR FUTURE AGENDA ITEMS
11) ADJOURN
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
NEXT REGULAR MEETING: TUESDAY JUNE 19, 2012 @ 5:30 PM
POSTED BY: ___________________________DATE____________
———————————————————————————————————————————–
SOUTH KERN CEMETERY DISTRICT/ARVIN
REGULAR MONTHLY MEETING
OF THE BOARD OF TRUSTEES
TUESDAY, JULY 19th, 2011
4:00 PM AT ARVIN PUBLIC LIBRARY
201 CAMPUS DRIVE
ARVIN, CA. 93203
AGENDA
1) CALL TO ORDER
2) AUDIENCE COMMENTS – 5 minutes each
3) APPROVAL OF MINUTES – REGULAR MEETING
The approval of the corrected minutes of a Regular monthly meeting held Tuesday April 19th,2011 and the minutes of a Regular monthly meeting held Tuesday, May 17th, 2011. The June Meeting was re-scheduled for Tuesday, July 19th, 2011.
4) APPROVAL OF BILLS
The approval of voucher registrar’s # 122, #125 & #127 – #132 submitted for payment from General Fund
5) ADMINISTRATIVE REPORTS
6) OLD BUSINESS
• 2011-2012 Budget
(Closed Session for Public Employee Performance Evaluations)
• Resume from Closed Session to make motion on budget & present salary recommendations
7) NEW BUSINESS:
• Farrell Neeley regarding Government Code 54957(b)(4)
• Bi -Annual audits. Motion needed to submit letter to Board of Supervisors for consideration of Bi-Annual audits.
• Adoption of Resolution on Audience Comments Guidelines
• Office copy of Form 700 received from Cynthia Thome on 6/28/2011
8) CLOSED SESSION: See Above item #6
9) BOARD COMMENTS OR FUTURE AGENDA ITEMS
10) ADJOURN
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
NEXT REGULAR MEETING: TUESDAY August 16th, 2011 @ 4:00 PM
POSTED BY: ___________________________DATE____________
SOUTH KERN CEMETERY DISTRICT/ARVIN
REGULAR MONTHLY MEETING
OF THE BOARD OF TRUSTEES
TUESDAY, APRIL 17, 2012
5:30 PM AT ARVIN PUBLIC LIBRARY
201 CAMPUS DRIVE
ARVIN, CA. 93203
AGENDA
1) CALL TO ORDER
2) AUDIENCE COMMENTS – 5 minutes each
3) APPROVAL OF MINUTES – REGULAR MEETING
The approval of the minutes of a Regular monthly meeting held Tuesday , March 20, 2012.
4) APPROVAL OF BILLS
The approval of voucher registrar’s # 46 – # 50 submitted for payment from General Fund for month of March, 2012.
5) ADMINISTRATIVE REPORTS
ï‚· Financial Reports
ï‚· CAPC Annual Conference Report.
6) OLD BUSINESS
ï‚· Computer maintenance program with Daryl @ Information Technology
7) NEW BUSINESS:
ï‚· Jarod Schneider with TombFinder demo of burial locator service and website
ï‚· Initial Memorial Day Planning
ï‚· Accounts Payable processing
ï‚· Ethics Training information
ï‚· Sexual Harassment Training information
ï‚· CAPC 2012 Annual Conference report
8) CLOSED SESSION:
9) AUDIENCE COMMENTS – 5 MINUTES EACH
10) BOARD COMMENTS OR FUTURE AGENDA ITEMS
11) ADJOURN
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
NEXT REGULAR MEETING: TUESDAY MAY 15, 2012 @ 5:30 PM
POSTED BY: ___________________________DATE____________
SOUTH KERN CEMETERY DISTRICT/ARVIN
REGULAR MONTHLY MEETING
OF THE BOARD OF TRUSTEES
TUESDAY, FEBRUARY 21, 2012
4:00 PM AT ARVIN PUBLIC LIBRARY
201 CAMPUS DRIVE
ARVIN, CA. 93203
AGENDA
1) CALL TO ORDER
2) AUDIENCE COMMENTS – 5 minutes each
3) APPROVAL OF MINUTES – REGULAR MEETING
The approval of the minutes of a Special monthly meeting held Tuesday January 17, 2012.
4) APPROVAL OF BILLS
The approval of voucher registrar’s # 31 – # 36 submitted for payment from General Fund for month of January, 2012.
5) ADMINISTRATIVE REPORTS – January 2012
6) OLD BUSINESS
ï‚· Endowment Fund recommendation discussion
7) NEW BUSINESS:
ï‚· Grounds employee to share findings on status of grounds maintenance equipment and the maintenance program.
ï‚· Request for approval, revised District conflict of interest code
ï‚· Removal of unused cemetery website that has been replaced with new one.
ï‚· Review recommendation to change Policy on when an Out of District Fee is to be charged.
8) CLOSED SESSION:
ï‚· Merit Increase Review
9) AUDIENCE COMMENTS – 5 MINUTES EACH
10) BOARD COMMENTS OR FUTURE AGENDA ITEMS
11) ADJOURN
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
NEXT REGULAR MEETING: TUESDAY March 20, 2012 @ 4:00 PM
—————————————————————————————————————
SOUTH KERN CEMETERY DISTRICT/ARVIN
REGULAR MONTHLY MEETING
OF THE BOARD OF TRUSTEES
TUESDAY, NOVEMBER 15, 2011
4:00 PM AT ARVIN PUBLIC LIBRARY
201 CAMPUS DRIVE
ARVIN, CA. 93203
AGENDA
1) CALL TO ORDER
2) AUDIENCE COMMENTS – 5 minutes each
3) APPROVAL OF MINUTES – REGULAR MEETING
The approval of the minutes of a Regular monthly meeting held Tuesday October 18th, 2011.
4) APPROVAL OF BILLS
The approval of voucher registrar’s # 18 & #19 submitted for payment from General Fund
5) ADMINISTRATIVE REPORTS
6) OLD BUSINESS
• Final review and approval of updated Employee Manual
7) NEW BUSINESS:
• Ferrell Neeley regarding the American’s with Disabilities Act as if pertains to the South Kern Cemetery District’s facilities.
• Motion from board to change layout of future Agenda outlines
• Request for Holiday Dismissal of Board Meeting for December 2011
• Present for approval, the stand alone policy for Memorial Markers, Benches and Trees
• Present for approval, the revised District Brochure
• Present for approval, the revised letter to Monument companies
8) CLOSED SESSION:
9) BOARD COMMENTS OR FUTURE AGENDA ITEMS
10) ADJOURN
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
NEXT REGULAR MEETING: TUESDAY DECEMBER 20, 2011 @ 4:00 PM
POSTED BY: ___________________________DATE____________
SOUTH KERN CEMETERY DISTRICT/ARVIN
SPECIAL MEETING
OF THE BOARD OF TRUSTEES
TUESDAY AUGUST 2, 2011
5:00 P. M .AT ARVIN PUBLIC LIBRARY
201 CAMPUS DRIVE
ARVIN, CA 93203
AGENDA
1) Call to order
2) Correction to wording on Agenda for the Tuesday July 19th, 2011 Regular Meeting, Item #7 under New Business. Bi-Annual Audits is incorrect and should be listed as Biennial. Motion needed to submit letter to Board of Supervisors for consideration of Biennial audits.
3) Review Manager’s salary recommendations for upcoming 2011-2012 Fiscal Year Budget.
4) Review/Approve Budget for 2011-2012 Fiscal Year.
5) Closed Session
5) Adjourn Special Meeting
Next Regular Monthly Meeting August 16, 2011
SOUTH KERN CEMETERY DISTRICT/ARVIN
REGULAR MONTHLY MEETING
OF THE BOARD OF TRUSTEES
TUESDAY, JULY 19th, 2011
4:00 PM AT ARVIN PUBLIC LIBRARY
201 CAMPUS DRIVE
ARVIN, CA. 93203
AGENDA
1) CALL TO ORDER
2) AUDIENCE COMMENTS – 5 minutes each
3) APPROVAL OF MINUTES – REGULAR MEETING
The approval of the corrected minutes of a Regular monthly meeting held Tuesday April 19th,2011 and the minutes of a Regular monthly meeting held Tuesday, May 17th, 2011. The June Meeting was re-scheduled for Tuesday, July 19th, 2011.
4) APPROVAL OF BILLS
The approval of voucher registrar’s # 122, #125 & #127 – #132 submitted for payment from General Fund
5) ADMINISTRATIVE REPORTS
6) OLD BUSINESS
• 2011-2012 Budget
(Closed Session for Salary Recommendations)
• Resume from Closed Session to make motion on budget
7) NEW BUSINESS:
• Farrell Neeley regarding Government Code 54957(b)(4)
• Bi -Annual audits. Motion needed to submit letter to BOS for consideration of Bi-Annual audits for prior years and subsequent years.
• Adoption of Resolution on Audience Comments Guidelines
• Office copy of Form 700 received from Cynthia Thome on 6/28/2011
8) CLOSED SESSION: See Above item #6
9) BOARD COMMENTS OR FUTURE AGENDA ITEMS
10) ADJOURN
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
NEXT REGULAR MEETING: TUESDAY August 16th, 2011 @ 4:00 PM
————————————————————————————————-
SOUTH KERN CEMETERY DISTRICT/ARVIN
REGULAR MONTHLY MEETING
OF THE BOARD OF TRUSTEES
TUESDAY, March 15, 2011
4:00 PM AT DISTRICT OFFICE
15543 S. VINELAND RD.
BAKERSFIELD, CA. 93307
AGENDA
1) CALL TO ORDER
2) AUDIENCE COMMENTS – 5 minutes each
3) APPROVAL OF MINUTES – REGULAR MEETING
The approval of the minutes of a Regular monthly meeting held Tuesday
February 15th, 2011.
4) APPROVAL OF BILLS
The approval of voucher registrar’s # 114-116 submitted for payment from General Fund
5) ADMINISTRATIVE REPORTS
6) OLD BUSINESS
• Update on fence project.
• Report on status of county to fill board vacancies
• Fund raiser on Memorial Day
7) NEW BUSINESS:
• Review contracts with balances dating back to 2005, declare them in default to release lots back to cemetery.
8) CLOSED SESSION:
9) BOARD COMMENTS OR FUTURE AGENDA ITEMS
10) ADJOURN
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
NEXT REGULAR MEETING: TUESDAY APRIL 19, 2011 @ 4:00 PM
————————————————————————————————————————————————–
SOUTH KERN CEMETERY DISTRICT/ARVIN
REGULAR MONTHLY MEETING
OF THE BOARD OF TRUSTEES
TUESDAY, FEBRUARY 15, 2011
4:00 PM AT DISTRICT OFFICE
15543 S. VINELAND RD.
BAKERSFIELD, CA. 93307
AGENDA
1) CALL TO ORDER
2) AUDIENCE COMMENTS – 5 minutes each
3) APPROVAL OF MINUTES – REGULAR MEETING
The approval of the minutes of a Regular monthly meeting held Tuesday
January 18, 2011.
4) APPROVAL OF BILLS
The approval of voucher registrar’s #108- 113 submitted for payment from General Fund
5) ADMINISTRATIVE REPORTS
6) OLD BUSINESS
• Update on fence project.
• Report on status of county to fill board vacancies
7) NEW BUSINESS:
• Board Member resignation
• Kelly Christensen and the Parade of Flags
• Preliminary Ideas for Memorial Day
8) CLOSED SESSION:
9) BOARD COMMENTS OR FUTURE AGENDA ITEMS
10) ADJOURN
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
NEXT REGULAR MEETING: TUESDAY MARCH 15, 2011 @ 4:00 PM
POSTED BY: ___________________________DATE____________
—————————————————————————————————————————————-
SOUTH KERN CEMETERY DISTRICT/ARVIN
REGULAR MONTHLY MEETING
OF THE BOARD OF TRUSTES
TUESDAY, JANUARY 18, 2011
4:00 PM AT DISTRICT OFFICE
15543 S. VINELAND RD.
BAKERSFIELD, CA. 93307
AGENDA
1) CALL TO ORDER
2) AUDIENCE COMMENTS – 5 minutes each
3) APPROVAL OF MINUTES – REGULAR MEETING
The approval of the minutes of a Regular monthly meeting held Tuesday
December 21, 2010.
4) APPROVAL OF BILLS
The approval of voucher registrars #103-107 submitted for payment from General Fund
5) ADMINISTRATIVE REPORTS
6) OLD BUSINESS
• Update on fence project.
• Report on status of county to fill board vacancies
• Item in November, 2010 minutes regarding Contract Wording on procedures for delinquent contracts.
• Report out that Package Policy shows paid 6/25/10 and is listed in monthly reports for June, 2010 in the amount of $ 6,801.00.
7) NEW BUSINESS:
• None
8) CLOSED SESSION: None
9) BOARD COMMENTS OR FUTURE AGENDA ITEMS
10) ADJOURN
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
NEXT REGULAR MEETING: TUESDAY FEBRUARY 15, 2011 @ 4:00 PM
POSTED BY: ___________________________DATE____________
————————————————————————————————————————————
SOUTH KERN CEMETERY DISTRICT/ARVIN
REGULAR MONTHLY MEETING
OF THE BOARD OF TRUSTES
TUESDAY, DECEMBER 21, 2010
4:00 PM AT DISTRICT OFFICE
15543 S. VINELAND RD.
BAKERSFIELD, CA. 93307
AGENDA
1) CALL TO ORDER
2) AUDIENCE COMMENTS – 5 minutes each
3) APPROVAL OF MINUTES – REGULAR MEETING
The approval of the minutes of a Regular monthly meeting held Tuesday
November 16, 2010.
4) APPROVAL OF BILLS
The approval of voucher registrars #100-102 submitted for payment from General Fund
5) ADMINISTRATIVE REPORTS
6) OLD BUSINESS
• Update on fence project.
• Report on status of county to fill board vacancies
• Establish effective date of price increase
7) NEW BUSINESS:
• Policy Amendments
8) CLOSED SESSION: None
9) BOARD COMMENTS OR FUTURE AGENDA ITEMS
10) ADJOURN
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661)845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material available in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
NEXT REGULAR MEETING: TUESDAY JANUARY 18, 2011 @ 4:00 PM
POSTED BY: ___________________________DATE____________
South Kern Cemetery District — Arvin
Regular Monthly Meeting of the Board of Trustees
Tuesday, November 16, 2010
4:00 p.m. at District Office
15543 S. Vineland Road
Bakersfield, CA 93307
AGENDA
1) Call to Order
2) Audience Comments – 5 minutes each
3) Approval of Minutes – Regular Meeting
The approval of the minutes of a Regular monthly meeting held Tuesday, October 19, 2010
4) Approval of the Bills
The approval of voucher registrars #93-99 submitted for payment from General Fund.
5) Administrative Reports
6) Old Business
– Report on fence project re-quotes and any results from donation letters.
– Report on status of county to fill board vacancies
7) New Business
– Former employee’s letter and action taken
– Preliminary Price Increase
8) Closed Session
9) Board Comments on Future Agenda Items
10) Adjourn
Next Regular Meeting: Tuesday, Dec. 21, 2010
The Boardroom of the South Kern Cemetery District is accessible to persons with disabilities. Disabled individiuals who need special assistance to attend or participate in a meeting of the Board of Directors may request assistance by contacting the district office at 15543 S. Vineland Rd., or by calling (661) 845-2540. Every effort will be made to reasonably accommodate individuals with disabilities by making material avilable in alternative formats. Requests for assistance should be made (5) working days in advance of a meeting whenever possible.
Posted by: Lisa Wood, 11/12/2010
